Staff Accountant

OVERVIEW

Global Fund for Women’s vision is a world where every woman and girl is strong safe, powerful, and heard. No exceptions. We are a global champion for the rights of women and girls, using grantmaking and advocacy to propel global movements for women’s rights.

JOB SUMMARY

The Staff Accountant is part of the Finance team at the Global Fund for Women. They report to the Accounting Manager. The Staff Accountant is responsible for the input, accuracy, and integrity of general ledger accounting transactions.

ESSENTIAL JOB FUNCTIONS

Primary

Accounts Payable: The Staff Accountant is responsible for processing accounts payable, including but not limited to: coding invoices; ensuring appropriate authorizations and documentation; preparing vendor contracts; ensuring prompt payments to vendors, consultants, and staff; and posting operating expenses. They support the Accounting Manager in the review, allocation, and posting of monthly credit card expense transactions and provides support to staff in the use of the Global Fund for Women online credit card system. The Staff Accountant helps ensure the integrity of cost allocations with the Board-approved budget, and assists with analyzing cost allocations for staff.

Grants Payable: The Staff Accountant is responsible for processing grants payable, including but not limited to: reviewing grants payable to ensure appropriate documentation; creating weekly batch of grants to pay via wire transfer, check, or money transfer; posting grant expenses; and liaising with payment processors to process wire transfers and to resolve payment problems. The Staff Accountant works closely with the Grants Operations team to ensure that grants are paid promptly and that payment problems are resolved.

Accounts Receivable: The Staff Accountant is responsible for processing accounts receivable, including reimbursements and other income.

Costing/Budget: The Staff Accountant helps ensure the integrity of cost allocations with the Board-approved budget, and assists with analyzing cost allocations for staff.

Fiscal Sponsorship Program: The Staff Accountant is the point person for Global Fund for Women’s fiscal sponsorship program. The Staff Accountant works closely with the fiscally-sponsored organizations and other departments at Global Fund for Women to ensure that the program is effectively administered. This includes working with: (1) the Development team to facilitate the preparation of funding proposals and interim and final reports (2) the Grants Operations team to prepare proper documentation for the processing of grants to the fiscally-sponsored organizations and (3) other Finance staff to ensure timely financial reporting for the fiscally-sponsored organization’s Board, staff, donors, and other constituents. The Staff Accountant ensures the prompt processing and payment of expenses, including credit card expenses; tracks funds designated for members of the program; and manages contracts. They liaise with members of the program and with other Global Fund for Women staff to implement special projects, as needed.

Month-end: The Staff Accountant supports the Accounting Manager with the month-end closing process. This includes ensuring that all expenses, revenue, bank transfers, and journal entries are accurately prepared and posted in the Intacct accounting system and making necessary adjustments each month. The Staff Accountant is responsible for the reconciliation of Balance Sheet accounts, including grantmaking with the Program team’s database.

Audit & Tax: The Staff Accountant participates in pre-audit planning and supports the preparation of audit documentation. They prepare various tax filings including annual IRS 1099s for Global Fund for Women’s independent contractors, and property and sales tax filings.

Policy & Procedures: The Staff Accountant helps create, monitor, and disseminate the organization’s policies and procedures, including conducting new staff finance orientations. They ensure appropriate internal controls with the Development team.

Additional responsibilities

Miscellaneous: The Staff Accountant provides overall support to the Finance team. They maintain the Intacct and Nexonia files and the Finance team’s electronic files.

Organizationally, the Staff Accountant:

  • Participates in cross-functional work-teams and other teams as appropriate
  • Follows policies and procedures
  • Handles ad hoc projects
  • Represents the Finance team in a positive way within the organization and in interactions with individuals and organizations external to the Global Fund for Women

ORGANIZATIONAL RELATIONSHIPS

Internal:

The Staff Accountant is part of the Finance team at the Global Fund for Women. They work closely with staff in carrying out their responsibilities and represent the Finance team in a positive way within the organization and to the Board of Directors.

External:

As a representative of the Global Fund for Women, the Staff Accountant interacts closely with representatives of various financial institutions, external auditors, vendors, donors, and grantees.

KNOWLEDGE, SKILLS, AND ABILITIES

Required

  • Full-cycle, non-profit accounting with experience in A/P, A/R, P&L reconciliations
  • Project accounting/job costing experience
  • Experience monitoring and evaluating internal controls of receipts
  • Proficient computer skills with software experience in MS Office, particularly Excel and Word, PowerPoint, and Windows-based general ledger accounting systems, preferably Intacct
  • Strong understanding of discretion and confidentiality
  • Proven record of accuracy, efficiency, dependability, multitasking, and attention to detail, as well as being able to operate successfully in a fast-paced, cross-functional and cooperative environment
  • Demonstrated ability to meet daily, weekly and monthly deadlines
  • Commitment to promoting the Global Fund for Women’s mission and goals, including its commitment to diversity and to women’s human rights.

Strongly Preferred

Familiarity with Salesforce, Intacct and Nexonia strongly preferred.

EDUCATION AND EXPERIENCE

  • Bachelor degree preferably in Accounting or a related field
  • At least 5 years of general accounting experience with working knowledge of GAAP at a non-profit.

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The Global Fund for Women is an equal opportunity employer. We enthusiastically encourage applications from people of color, bilingual and bicultural individuals, trans and non-binary people and other members of the LBTQI communities. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, disability, age, sex, gender identity or expression, sexual orientation, or any other status protected by law. Women, people of color, and LBTQI candidates are strongly encouraged to apply. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction.