Program Coordinator I

ATTENTION ALASKA RESIDENTS!

The Department of Labor and Workforce Development, Alaska Workforce Investment Board, is recruiting for a Program Coordinator I located in Anchorage!
The position is in the General Government Unit (GGU) at a range 18.

This position will manage the Foster Care Youth Employment state and federally funded employment and training grant programs. This position will work with at-risk foster care youth transitioning to employment and training. The candidate will work with training providers, employers, the Job Center, Division of Vocational Rehabilitation, and Department of Health and Social Services. The ideal candidate will have strong communication and organizational skills and be able to interact positively and effectively within the department, training providers, grant recipients, as well as state and federal staff. Strong writing skills are essential, as are problem solving and decision making skills.

Responsibilities for this position include:
  • Coordinating the design and delivery of workforce development programs as required by state and federal guidelines;
  • Facilitating and coordinating meetings with committees and workgroups involving multiple agencies and stakeholders to deliver employment and training services to at-risk foster care youth;
  • Routinely analyzing and interpreting complex state and federal statutes, legislation, regulations, policies, directives, and guidance letters to provide information and technical assistance to grant recipients, management, training providers, employers, department staff, the Alaska Workforce Investment Board (AWIB), and the public;
  • Preparing grant and contract solicitation documents, determining if and how subrecipients will participate in grant program activities, negotiating budgets and scopes of work with subrecipients, providing ongoing technical assistance, evaluating performance, ensuring compliance, and receiving, reviewing, and approving program and financial reports to assess program progress and appropriateness of expenditures;
  • Receiving, reviewing, and approving periodic written reports on program progress relative to expected outcomes. Preparing reports, memos, and other documents on program progress and outcomes for various stakeholders including department staff, department leadership, AWIB, and the legislature;
  • Conducting monitoring and ongoing evaluation of each unique program and subrecipient, creating plans to enhance performance when needed, and ensuring timely and accurate reporting;
  • Researching grant opportunities, identifying projects that fit the mission and vision of the department, conducting outreach to potential grant program partners, drafting and submitting proposals; and
  • Developing and maintaining working relationships with program and policy staff in other state and federal agencies to ensure timely transmittal of program information, reports, grants, spending authority, and technical assistance.

We are looking to hire an individual with the following knowledge, skills, and abilities:
Please note that you will need to highlight these strengths in your cover letter. Please see the "additional required information" section for further instructions.
  • Experience managing multiple programs simultaneously;
  • Experience facilitating and coordinating meetings with multiple agencies and stakeholders;
  • Experience working with youth, employers, training providers, and employment training programs targeting at-risk youth;
  • Experience managing programs throughout the grant lifecycle (planning, soliciting, awarding, implementation, and closeout);
  • Experience monitoring grant or program-service recipients to ensure program compliance and success;
  • Experience reporting on program status and program outcomes to a variety of audiences through a variety of means, including public speaking, PowerPoint presentations, word documents, and spreadsheets; and
  • Experience researching, understanding, and applying state and federal guidance to manage programs.

MINIMUM QUALIFICATIONS:

A bachelor's degree from an accredited college or university in any field.
AND
Two years of professional experience assisting with planning, coordinating, and implementing administrative controls, work processes, and procedures for a program, project, business, or organization.

OR SUBSTITUTION:
Additional qualifying experience may substitute for the bachelor's degree (3 semester hours or 4 quarter hours equals one month of work experience). There is no substitution for the required two years of professional experience.

OR SUBSTITUTION:
A master's degree from an accredited college in a field closely related to the specific field of the program may substitute for the required experience (2 semester hours or 3 quarter hours equal one month of experience).


ADDITIONAL REQUIRED INFORMATION:

**PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY**

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicantsmust meet Alaska Residency Requirements in order to be considered for employment at this time.

COVER LETTER
In addition to answering the supplemental question regarding how you meet the minimum qualifications for this position, applicants are ALSO required to attach a cover letter to be considered for this position. Applicants who do not attach the required cover letter will not advance to the interview phase of this recruitment. The cover letter may be used as a writing sample. Applicants are advised to pay particular attention to spelling, punctuation, and grammar.

Your cover letter must provide the following information:
  • The cover letter must describe how you meet the minimum qualifications for the position. For example:
    • I meet the minimal qualifications through...
  • The cover letter must describe your knowledge, skills, abilities, and experiences as they pertain to each of the bulleted Desired Strengths in the job description above. Include specific examples for each Desired Strength. For example:
    • Managing multiple programs simultaneously.
I have experience managing multiple programs simultaneously when I ...
If you have don't have experience in a Desired Strength, simply indicate "no experience."
  • Your cover letter will be used as a writing sample and must be in standard business format. The cover letter is key to advancing to the interview stage.

Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, email it to the contact provided in the job posting (if email is not an option, please call the contact person to obtain a fax number). Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW
  • A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s).
  • A copy of your last three (3) performance evaluations, or two (2) letters of reference if evaluations are unavailable.
  • Copies of transcripts, if education is being used to meet minimum qualifications.

APPLICATION NOTICE
You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration. If you're experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you're unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT
If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, you MUST mark that it does not apply to you.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at
https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

CONTACT INFORMATION:

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:
recruitment.services@alaska.gov

For applicant password assistance please visit:
https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska
For specific information in reference to the position please contact the hiring manager:
Jensyne Mason
Administrative Assistant III
(907)465-2700
jensyne.mason@alaska.gov