Program Coordinator

Founded in 1986, Great Plains Tribal Chairmen’s Health Board (GPTCHB) conducts health research, disease prevention, community outreach, recovery support, and technical assistance alongside the 17 tribes and one Indian Service Area in South Dakota, North Dakota, Nebraska and Iowa. GPTCHB also serves as an advocate to federal agencies, state and local partners, and academic institutions on behalf of its member tribes.

Job Summary:

The Project Coordinator is responsible for coordinating Native Connections Program activities in the Crow Creek community; including soliciting and maintaining partnerships with and providing referral services to local community programs that serve youth and their families, facilitating and documenting meetings, recruiting and enrolling participants into the peer to peer Program, and provide programmatic updates through detailed reports and consistent communications with the Behavioral Health Program Director.

Essential Functions:

Specific duties include, but are not limited to:

  • Coordinate project activities with program staff, contractors and other key stakeholders.
  • Provide training, technical assistance and implementation of program initiatives as needed.
  • Track and update staff regarding all due dates relative to the program.
  • Coordinate and aid in the writing a variety of reports including, but not limited to, progress reports, annual reports and internal reports.
  • Assist in conducting evaluation, data collection and facilitation of programming at participating sites as needed.
  • Assist in fostering relationships with stakeholders to strengthen program collaborations and partnerships.
  • Create promotional/marketing materials including, but not limited to, brochures, flyers, and newsletters.
  • Coordinate and aid in the facilitation of conference calls, meetings, and other program events.
  • Assist with administrative functions as needed including, but not limited to, maintaining the program budget; travel arrangements; expenses and logistics for training and meetings; maintaining inventory for program equipment and materials, recording and transcribing meeting minutes; and obtaining quotes and supplies for program-related activities.
  • Effectively plan, organize workload and schedule time to meet the demands of the position.
  • Work in a cooperative and professional manner with all GPTCHB staff.
  • Treat Great Plains tribes and collaborators with dignity and respect.
  • Utilize effective verbal and written communication skills.
  • Abide by GPTCHB policies and procedures.
  • Professional Behavior
  • Effectively plan and organize workload and schedule time to meet the demands of the position.
  • Work in a cooperative and professional manner with GPTCHB staff.
  • Treat Great Plains tribes and collaborators with dignity and respect.
  • Utilize effective verbal and written communication skills.
  • Abide by the GPTCHB policies, procedures, and structure.
  • Attend GPTCHB meetings, events, and other functions as required.
  • Advance personal educational development by attending training sessions and seminars as appropriate.
  • Other duties as assigned by the Behavioral Health Program Manager.

Requirements

  • Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors, and guests.
  • Foster a work environment of wellness, courtesy, friendliness, helpfulness, and respect.
  • Relate well and work collaboratively with co-workers and all levels of staff in a professional manner.
  • Familiarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations.
  • Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities.
  • Maintain and ensure organizational privacy and confidentiality.
  • Must be able to handle crisis and tolerate stress professionally.
  • Must be self-directed and take a proactive initiative to assist others.
  • Possess the ability to resolve issues with other departments and co-workers without direct supervision.
  • Able to exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment.
  • Ability to maintain a flexible work schedule, including evenings, weekends and overnight or extended travel as necessary.
  • Ability to effectively present information in one-on-one and small group situations to community members, consumers and other employees of the organization.
  • Valid driver’s license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations.
  • Ability to promote an alcohol-, tobacco- and drug-free lifestyle.
  • Embrace modes of appearance and attire that reflect a professional presence.
  • Adhere to GPTCHB policies and procedures.

Education/Experience/Certificates/Credentials

  • Minimum education required is an associate’s degree; bachelor’s degree preferred.
  • Documented administrative experience preferred.
  • Excellent verbal and written communication skills with the ability to be detail oriented
  • Computer and technical skills (including Word, PowerPoint, Excel, Outlook, etc.).
  • Experience that indicates the ability to interact effectively with leaders among American Indian communities, government agencies, scientific and academic communities, medical and health-related organizations, nongovernmental groups and the public at large is required.

Work Environment/Physical Demands

The characteristic demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel: Local and moderate out-of-town travel is required.

Native American/American Indian Preference in hiring will be applied as defined in title 25 usc 44-46 &474.

Employment is contingent upon the outcome of all required criminal background checks and pre-employment drug screen.