Office Clerk

We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office manager and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.

Responsibilities :
Greet clients, visitors, and guests as they enter into office.

Provide information regarding products or services of the company.

Answer inquiries regarding services and availability of the personnel.

Schedule, reschedule and cancel appointments.

Answer telephone calls and transfer calls to the appropriate person.

Provide information to callers over the telephone.

Respond to emails and office correspondence.

Update employee attendance and visitors’ records.

Assist visitors in filling out forms.

Perform data entry and filing activities.

Keep work area clean and tidy on a constant basis.

Sort and distribute incoming mail.

Assist in resolving clients’ issues and complaints.

Manage inventory of office supplies and equipment.

Order supplies and equipment when required.

Schedule staff appointments with clients or company representatives.

Qualifications and requirements:
Excellent time management and multitasking skills

Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry

Ability to enter data efficiently, timely and correctly in order to meet deadlines

Good planning and organizational skills

Well-developed verbal, listening, and written communications skills

Ability to work independently or as a team playerk

Ability to work in a busy office with constant interruptions

1-3 years previous experience in an office environment