ELEMENTARY LIBRARY COORDINATOR

Under general supervision, oversee the daily operation of an elementary school library; order, process, store, maintain and circulate a wide variety of library materials, including books, textbooks, audio-visual equipment and software, and related instructional materials; assist teachers in the supervision of students using the library.

MINIMUM QUALIFICATIONS:
EDUCATION:
A high school diploma or recognized equivalent.

EXPERIENCE:
Two (2) years of clerical experience including electronic recordkeeping, inventory management, and data collection.

ADDITIONAL REQUIREMENTS/INFORMATION:
Experience working with groups of elementary age children in an academic or structured setting is highly desirable. Experience working in a library is highly desirable.
REPRESENTATIVE DUTIES, KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

REPRESENTATIVE DUTIES:

  • Select, read, and discuss books with groups of students
  • Responds to inquiries from students and staff in the selection and retrieval of library material
  • Explain library policies and procedures as needed
  • Assist students and staff in the use of computers, software, and online resources to retrieve material and information
  • Perform on-line circulation and related procedures on the computer
  • Evaluates instructional materials for maintenance, replacement, retention or disposal
  • Recommends the acquisition of library materials in accordance with state standards, curriculum requirements, and student interest
  • Prepare and place orders for a wide variety of instructional materials for use in elementary curriculum, including library books, textbooks, and audio-visual materials and software.
  • Enters, updates, audits, and maintains various data, logs, records, and reports using databases and spreadsheets in order to track library materials
  • Receive, process, stamp, and distribute new textbooks and supplementary instructional materials; collect textbooks and materials from teachers and students at year-end.
  • Maintain applicable budgets; maintain inventory of materials.
  • Prepare written reports related to circulation statistics and other usage indicators; maintain library files, including computer on-line card catalogs, shelf lists and others; update materials as needed.
  • Conduct annual inventory; prepare and maintain a variety of records and reports related to the inventory and distribution of textbooks and other library and media materials.
  • Prepare annual and seasonal library displays and bulletin boards and maintains library in a neat and orderly fashion.
  • Performs related duties as assigned.

NOTE: The statements listed above are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.


JOB REQUIREMENTS:
KNOWLEDGE:

  • Principles and practices of recordkeeping and maintaining documentation
  • Principles and practices of inventory management
  • Principles and practices of data collection and entry
  • Principles, practices, and techniques of information gathering
  • Practices of public speaking
  • Word processing and spreadsheet software

CORE COMPETENCIES:
  • Professional & Technical Expertise – Applying technical subject matter to the job
  • Analyzing & Interpreting Data – Drawing meaning and conclusions from quantitative or qualitative data
  • Learning Agility – Seeking learning opportunities and applying the lessons to one's work
  • Self-Management – Showing personal organization, self-discipline, and dependability
  • Attention to Detail – Focusing on the details of work content, work steps, and final work product
  • Relationship Building – Establishing rapport and maintaining mutually productive relationships
  • Oral Communication – Engaging effectively in dialog
SUPERVISION AND WORKING CONDITIONS

SUPERVISION:
General supervision is received from the school Principal. No supervision is exercised over staff.

WORKING CONDITIONS:
ENVIRONMENT:
Library environment.
Constant interruptions.

PHYSICAL DEMANDS:
Hearing and speaking to exchange information and make presentations.
Seeing to read a variety of materials.
Dexterity of hands and fingers to operate a computer keyboard.
Lifting and carrying moderately heavy objects.
Pushing or puling book carts
Reaching overhead, above the shoulders horizontally.
Bending at the waist, kneeling or crouching.

SELECTION PROCEDURES
THE APPLICATION PROCESS:
To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.

THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.

EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.

ACCOMMODATION FOR DISABLED:
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.

ESTABLISHMENT OF ELIGIBILITY LIST:
This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.

ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.

HOW YOU WILL HEAR FROM US:
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.