Development Associate (Salary)

Job Posting Title:

Development Associate (Salary)

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Hiring Department:

School of Information

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Apr 06, 2020

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Description:

Assist the School of Information's Director of Development and Alumni Relations through the daily management of strategic and administrative activities of the school's fundraising and external relations program. The Development and Alumni Relations team works with alumni and key constituents to create a legacy at the University of Texas School of Information while choosing the ideal structure, assets, and timing for their current or future gifts.

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Job Details:

Responsibilities

Constituent Relations

  • Collaborate with director to design and implement systems based on data and analytics for soliciting alumni and donors and for communicating with external constituents, including the solicitation and acknowledgment of gifts by mail. Assist Development director with researching and setting initial meetings with prospective donors.
  • Interact directly with a variety of constituents including: prospective donors, existing donors, alumni and Advisory Council members.
  • Research and identify prospective donors and university programs and initiatives that align with donor interests and school mission.
  • Draft correspondence to constituent groups and coordinate correspondence. Compose and prepare correspondence, reports, meeting agendas, assist with contact reports, thank you letters, and follow-up materials as requested. Maintain copies of documents for office files. Maintain current information in the VIP system for donors.
  • Coordinate donor stewardship activities.
  • Act as a liaison to the Texas Development Annual Giving program. Represent the school at regular internal development meetings, including Alumni Relations Council and Annual Giving.
  • Partner with director to conceptualize donor and prospect engagement opportunities to include iSchool 75th anniversary planning and Texas Development capital campaign activity planning.

Administrative

  • Oversee endowment compliance, gift processing and annual giving tasks with keen attention to detail and timeliness.
  • Process charitable donations and pledges to the school in an accurate and timely fashion, to
  • include composing and processing acknowledgement letters and delivering gifts to Texas Development for processing.
  • Prepare reports and meeting agendas. Maintain relevant database and donor records.
  • Arrange meetings, contact proposed attendees, prepare handouts, and all other necessary logistical details.
  • Provide administrative support to the director to include travel planning and expense reimbursements.
  • Occasionally transport items to events and set up for events.
  • Other related functions as assigned.

Event Planning

  • Coordinate development related events, including receptions, advisory council meetings, guest lectures and onsite meetings to include coordinating catering, room reservations and related logistics considering guest experience and image of the iSchool.
  • Facilitate catering and venue selection for iSchool development events and may assist with high impact iSchool non-development events as needed.
Required Qualifications
  • Five years of administrative experience or Bachelor’s degree and one or more years of experience assisting with fundraising programs and/or performing complex administrative functions in a fundraising, sales or business development environment.
  • Experience working with confidential information
  • Ability to work in a team-oriented atmosphere designed to create a productive work environment. Proactive, self-starter that anticipates needs and takes initiative
  • Demonstrated ability to manage multiple and concurrent projects. Strong MS Office skills – emphasis on Excel (pivot tables and managing large data sets) and creating effective PowerPoint presentations.
  • Excellent project management skills and the ability to lead an initiative from planning to execution.
  • Strong attention to detail, accuracy and excellent time management skills. Demonstrated ability to meet deadlines, manage multiple and sometimes competing priorities, and work independently and as a part of a team.
  • Professional presentation and demeanor with excellent verbal and written communication skills
  • Proven ability to communicate effectively with a variety of internal and external audiences.
  • Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
  • Bachelor’s degree.
  • Two or more years’ experience working in constituent relations and/or fundraising.
  • Knowledge of the University of Texas, the Texas philanthropy landscape, and/ or the Library/Information Science community in Texas or nationally.
  • Research and presentation experience.
  • Knowledge of and proficiency with UT databases and/or VIP.
  • Proven cold calling and/or business development experience.
Required Materials
  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest
Salary Range

$38,000 depending on qualifications

Working Conditions
  • Will work in standard office conditions.
  • Some bending, lifting and stooping on occasion under 50 lbs.
  • May occasionally transport event set up equipment or materials or to take gifts to Texas Development offices for processing.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.