Administrative Specialist

The position serves as the Administrative Specialist in the Federal Aviation Administration's (FAA) Great Lakes Region, Office of Finance and Management, National Engagement & Regional Administration (ARA). The position directly supports the Regional Administrator (RA) and reports directly to the Deputy RA (DRA).

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The position provides a wide range of administrative support for a variety of projects associated with the functions of the RA's office.

Overall objectives and resources available for projects/studies/reports are established by the supervisor in collaboration with the Administrative Officer (AO). Works independently, having developed expertise in the line of work. Incumbent resolves most conflicts that arise, coordinates the work with others when necessary, and interprets policy on their own initiative in terms of established objectives. Incumbent determines the approach to be taken and the methodology to be used. Supervisor and Administrative Officer are kept informed of progress and potentially controversial matters. Completed work is reviewed from an overall standpoint in terms of feasibility, compatibility, or effectiveness in meeting requirements or expected results.

Assists the Administrative Officer by completing assigned projects and studies. May serve as a team member on larger more complex projects and studies. Upon request, assembles, summarizes, analyzes and presents data with recommendations for required action to the Administrative Officer.

Provides administrative support at meetings as identified by the RA and DRA. Coordinates conferences and assists with regional programs and other special events.

Collects and organizes data for various reports and organizes and presents to RA and DRA to meet associated deadlines. Establishes and maintains subject matter files. Assembles and summarizes information from files for RA and DRA.

Assists with aspects of the AO's work and other support tasks, as directed, in order to perform tasks associated with surges in workload, for continuity of ongoing workload, special projects, and in AO’s or other staff's absence.

Reviews and manages incoming and outgoing correspondence for applicability, appropriate routing, accuracy, and format. Supports the maintenance of the automated mail control program to log, edit, and query all correspondence. Works closely with lines of business and staff offices as well as the Administrator's Correspondence office, to ensure controls are answered in a timely manner.

Coordinates travel plans and manages calendar for meetings, conferences, teleconferences, etc., and ensures detailed itineraries are completed, briefing materials are ready, and follow-up actions are tracked.

Provides back up administrative liaison support as needed, for assigned responsibilities between the Office of the Regional Administrator and other regional and national offices within the FAA; other Federal agencies; local and state government offices; and private organizations.

Works in a team environment to ensure continuous support coverage for the Regional Administrator's Office.

Maintains an awareness of the latest trends in office management and office technology.

Travel Required
Not required - The job does not require any travel.

Supervisory status

Promotion Potential
Conditions of Employment
US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents)
A recent SF-50 is required (See Required Documents for requirements)
To qualify for this position at the FV-G, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F/FG-9 in the Federal service; or Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Examples of specialized experience may include but not be limited to demonstrated skill in using computer software applications to prepare spreadsheets, correspondence, presentations, graphs, etc.


Education Substitution:
Substitution of education or equivalent combinations of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at for more information.

To qualify based on education, you MUST upload/attach or fax a copy of your college transcripts or certificates at time of application. Please write the vacancy announcement number of the top of the first page of your transcripts and upload/attach to your application or fax it to . Your transcripts MUST be received by the closing date of the announcement. If selected, official transcripts will be required prior to employment.(847) 294-7858

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: .

Preview Job Questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

  • This is a temporary assignment NTE 6 months, may be extended or terminated.
Incomplete Applications: Please follow all instructions carefully. Errors or omissions may affect your rating. Your application/resume MUST have your official title, grade and series on your work history.

Interviews: Some, all or none of the candidates may be interviewed.

Requirement for Security Clearance: Selection and placement are contingent upon waiver or completion of satisfactory security requirements. For Moderate (Level 5), this position requires completion and favorable adjudication of a National Agency Check with Inquiry (NACI) background investigation prior to appointment, unless a waiver is obtained.

Core Compensation Position: This position is covered by the FAA Core Compensation Plan. Additional information about core compensation is available on the following website:

SF-50 may be uploaded to your on-line application via AVIATOR or may be faxed. If you choose to submit the forms via fax, we cannot guarantee timely receipt or assume responsibility for the quality or legibility of the form. Illegible forms will result in loss of consideration.

This is not a bargaining unit position.

Links to Important Information: Locality Pay , COLA
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How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

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Background checks and security clearance
Security clearance

Drug test required