Administrative Services Coordinator

    The Department of Veterans' Services (DVS) is dedicated to improving the lives of New York City veterans and their families through community engagement, targeted advocacy and compassionate service. Marshaling the collective resources of the City of New York, the Department strives to: expand education and career opportunities for veterans through a rapidly growing network of public, private, and non-profit partners; ensure that they have access to quality benefits, resources and services; cultivate an holistic health model to ensure the physical, mental and spiritual well being of veterans and their families;and connect homeless and at-risk veterans with permanent housing and support services.

    About the Role:
    DVS seeks a talented professional to serve as the Administrative Services Coordinator with the agency's Operations and Administrative Services (OAS) Line of Action. OAS is primarily responsible for several of the agency's key administrative areas; including human resources, payroll, finance and budget, policies and procedures, as well as facilities management. Reporting directly to the Assistant Commissioner of OAS, the Administrative Services Coordinator supports the agency's entire workforce and many of the essential administrative functions internally and externally.

    Under general supervision with latitude for independent judgement, the Administrative Services Coordinator will play a key role in providing organizational support and services to the employees of DVS, help build-out administrative systems, assist with the implementation of HR policies and procedures, perform procurement and payment functions, and play a vital role with office management efforts at DVS headquarters, which will support a series of ambitious initiatives and programs aimed at improving the lives of New York City veterans and their families.

    The job responsibilities include, but are not limited to the following;

  • Assist with the build-out of administrative processes that will enable programming, agency development, and programmatic teams to work together collaboratively and effectively;
  • Provide direct administrative support to a cross-functional team in the infrastructure areas, such as finance and human resources;
  • Process new hires, transfers, promotions in compliance with citywide requirements and DVS policies;
  • Data entry for various types of transactions into NYCAPS and generating various HR reports;
  • Assist the Director of Audits & Accounts with performing essential procurement and payment functions, such as computations, prepare direct orders, formulate purchase orders, assist with the agency's financial record keeping, as well as internal audits.
  • Process payments using the City's Financial Management System (FMS).
  • Contribute to the office management at DVS' main office and support the management of DVS Veteran Resource Centers.
  • Serve as a liaison with partnering New York City mayoral agencies.


Minimum Qual Requirements

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.


Preferred Skills

  • Superb written skills
  • Must be capable entering information into citywide HRIS, such as NYCAPS, PMS, CHRMS
  • Must be proficient in Microsoft Office
  • Excellent interpersonal skills
  • Prior experience in customer service
  • Be able to work in a start-up environment
  • Have strong attention to detail
  • Proven commitment to value-based culture and a collaborative work environment
  • Must have a considerable experience/knowledge of the essential administrative functions
  • Selected candidate must be willing to work occasional evenings and weekends
  • Veteran status is a plus


To Apply

Please go to www.nyc.gov/careers and search for Job ID # 410973
For current City employees, please go to www.nyc.gov/ess and log into Employee Self Service.
NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED


Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.